Managing Documents in the 21st Century
Federal records management refers to all activities related to records creation, records maintenance and use, and records disposition to properly document federal government policies and transactions for effective and economical management of Agency operations. The records management life cycle consists of create and receive, maintain and use, and disposition. CPM supports federal agencies in managing records in accordance with National Archives Records Agency (NARA) guidelines. CPM provides effective records management services, which includes the following:
Services
- Create and Receive
- Capturing information about the record
- Connecting related records
- Identifying the correct records schedule for the record
- Maintenance and Use
- Storing and retrieving records
- Using records for daily business
- Securing records and backing up electronic files
- Choosing good on-site and off-site storage
- Protecting the accuracy and authenticity of the information
- Ensuring electronic records are migrated to readable formats when a system of software becomes outdated
- Disposition
- Following the disposition instructions on the records schedule
- Transferring inactive records to off-site storage
- Destruction of temporary records
- Transfer and accessioning of permanent records into the National Archives
- Create and Receive
- Capturing information about the record
- Connecting related records
- Identifying the correct records schedule for the record